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Built for UK cafes & coffee shops

Run your whole cafe from the counter.

MechanoMan is your till, order board and delivery run in one app — ring up sales on a phone or tablet, let customers order and pay online, and follow every order from the counter to the kerb. No card machine, no till hardware.

Start your 14-day free trial See how it works
  • No till hardware to buy
  • Works offline behind the counter
  • Cancel anytime
ORD-000214 — 2× flat white, 1× brownie
Collection · £9.80
Paid
ORD-000213 — office lunch run
Driver: Alex · 3 stops
On its way
Till — table of six
Card by QR · £31.50
Awaiting scan
Offline — 2 orders will sync automatically
GDPR-ready (UK / EU) Role-based access Stripe-secured payments Works offline iOS, Android & web Branded customer portal
Everything in one place

One app for the whole shift — not five

Stop juggling a till, an orders tablet, a delivery spreadsheet and a separate invoicing tool. MechanoMan covers the whole day of an independent cafe.

The hardwareless till

Your menu as a tap-friendly grid on any phone or tablet. Ring up the order, take cash or show a QR the customer scans to pay by card — no card machine, no till to buy.

Online ordering

Customers browse your menu on your branded page, choose collection or delivery, and pay by card before the kitchen lifts a finger. Paid orders land straight on the board.

Delivery runs

Assign a driver, and one tap re-orders the run into the shortest drive with time estimates per stop. Navigate with Google Maps or the in-app map — the customer gets an ETA text.

Menu management

Categories, items and prices, edited in seconds. Hide a sold-out item from the till and the online menu with one switch — orders always sell at the price you set.

Live order tracking

Every order gets a login-free tracking page — a QR on the receipt for walk-ins, a link in the on-its-way text for deliveries. Fewer "where's my order?" calls.

Card & cash payments

Take card payments online through Stripe — connect your own account and the money lands straight in your bank — or record a cash or bank-transfer payment manually. Haven't set up card payments yet? Your portal shows customers your bank-transfer details instead. Everything reconciles to the invoice automatically.

Invoices when you need them

Every sale is backed by a real invoice, so wholesale and account customers get proper paperwork — and overdue accounts are chased automatically by email and SMS.

Reports & analytics

Takings by day, orders by hour, top sellers and outstanding account balances — all on a single dashboard, live from the till.

Offline-first till

The internet dropping mustn't stop the queue. Cash sales ring up offline and sync the moment you're back online — even after closing the app.

Push notifications

The team is pinged the moment a paid online order lands, and drivers when a delivery is assigned to them. No more watching a screen.

GDPR & data control

Record consent, export everything you hold on a customer, and erase personal data on request while keeping the financial records the law requires you to keep.

HMRC Making Tax Digital Add-on

File your VAT returns and Self Assessment (ITSA) quarterly updates straight to HMRC from your books — digitally linked, no re-keying. An optional add-on, bundled into the Multi-site plan.

Equipment register Add-on

Espresso machine, grinders, fridges — service history and maintenance-due alerts so the kit that makes the money keeps running. An optional add-on.

From order to handed over

The whole order, start to finish

MechanoMan mirrors how a busy counter actually works — each step flows into the next, with nothing re-typed.

01

Order

At the till or online — items straight off your menu.

02

Pay

Cash, or card by QR — no card machine needed.

03

Prepare

Paid orders land on the kitchen board, live.

04

Hand over

Collected at the counter, or out on a delivery run.

05

Track

Customers follow it live on a login-free tracking page.

Straight from the app

Real screens, not mock-ups

Captured from a live workspace — exactly what your team sees at the counter, and what your customers see when they follow an order.

The MechanoMan till on a phone: the menu grid behind an open order of two flat whites and a brownie, eat-in / takeaway / delivery toggle, and a Charge £9.80 button
The till is your phone — tap the menu, charge the order, cash or card by QR.
The order board grouped by status: a table order preparing, a collection order ready and unpaid, and an office delivery out with driver Alex Drury
The order board — preparing, ready, out for delivery — with the driver on each run.
The login-free tracking page branded The Corner Bean: order ORD-000001, two flat whites and a brownie, status READY, updating itself
What your customer sees — a login-free tracking page for their order, under your brand.
Built for the counter, not the back office

The queue doesn't stop when the wi-fi does

MechanoMan is offline-first: the till keeps ringing, and everything syncs the moment the connection is back.

  • The menu and the day's orders load straight from the device cache.
  • Ring up cash sales offline — they apply instantly on the device.
  • Queued orders sync automatically when the connection returns — even after a restart.
The till — morning shift Offline
2× flat white — table 4Done
Toastie + soup of the dayPreparing
Orders queued offline2
Takings this shift£412.00
2 orders queued — will sync automatically
Owners, managers, baristas & drivers

Everyone sees exactly what they should

Role-based access keeps the books with the boss and the till with the team. Baristas ring up sales and work the board, drivers see their own run — no customer lists, no accounts, no reports.

  • Built-in owner, manager and staff roles — plus custom roles you define.
  • Field-level permissions: control who can change prices, edit the menu or reassign a delivery.
  • Change the rules at any time — no developer, no redeploy.
Access by role
CapabilityOwnerMgrStaff
Menu & prices✓✓—
Till & order board✓✓✓
Invoices & account customers✓✓—
Delivery runs✓✓Assigned
GDPR erasure✓——
No card machine, no rental

Keep the money you make at the counter

There is no terminal to buy or rent and no ordering app taking a cut. The customer scans a QR, pays by card through your own Stripe account, and the money lands in your bank — you're the merchant of record. Wholesale and account customers get a proper invoice, and if it runs late MechanoMan chases it for you.

  • No card terminal, no monthly rental — the till is the phone or tablet you already own.
  • Online orders on your own page, paid before the kitchen starts — no commission to a marketplace.
  • Account customers invoiced automatically, with a pay-by-card link in every reminder.
  • Overdue accounts chased by email, then email + SMS — each reminder logged, nobody chased twice.
What the counter costs you With MechanoMan
Card terminalNot needed
Monthly terminal rental£0
Online-ordering commission£0 — your own page
Card paymentsStripe, straight to your bank
Account invoices overdueChased for you
Your own ordering page

Order online, track it without signing in

Your menu on your own web address, in your own colours. Customers pick collection or delivery, pay by card before the kitchen starts, then follow the order on a login-free tracking page. Fewer "where's my order?" calls, and a cafe that looks a size bigger.

  • Browse the menu, order collection or delivery, and pay by card — the board updates live.
  • Track the order from received to prepared to on-its-way — no account, no password.
  • Deliveries get an on-its-way text with an ETA and the tracking link.
  • Walk-ins scan the QR on their receipt to follow their order from the counter.
  • Account customers see their invoices and statements, signed in with a one-tap magic link — no passwords.
  • Your logo, your colours, your own domain (order.yourcafe.co.uk) — your brand front and centre.
The Corner Bean orders.thecornercafe.co.uk
ORD-000214 — 2× flat white, 1× brownieBeing prepared
ORD-000213 — office lunch runOn its way
Table of six · card by QR£31.50 paid
Live on order.cornerbean.co.uk
1 app
iOS, Android & web — one login
14-day
free trial, no commitment
0
extra hardware to buy
£ GBP
eat-in and takeaway VAT handled
Made to grow with you

Whether it's one counter, or a delivery round and a second site

MechanoMan scales from a one-person coffee cart to a small chain — same app, more seats.

Single-counter cafes

You're the boss, the barista and the bookkeeper. MechanoMan is the till, the order board and the books, so you can stay on the coffee.

  • A till on the phone you already own — no hardware.
  • Take card payments by QR, cash in a tap, all reconciled.
  • Know your takings without an accountant on speed-dial.
  • Run the whole thing from your phone between customers.

Cafes with delivery & more than one site

A counter, a kitchen, a delivery round, maybe a second shop. Keep the whole shift in sync and the queue moving.

  • Orders land on the kitchen board the moment they're paid.
  • Baristas get the till, drivers get their run, managers get the books.
  • Delivery runs assigned, optimised and tracked per driver.
  • One menu across the till and online ordering.
Simple, honest pricing

Pricing that scales with your team

Every plan includes the everyday toolkit for running the cafe. Plans differ by how many people are on the rota — and larger plans bundle in specialist add-ons. Start with a 14-day free trial: card on file, cancel any time before it ends and you won't be charged.

Counter £19 /mo + VAT Start free trial TeamPopular £49 /mo + VAT Start free trial Multi-site £99 /mo + VAT Start free trial
Your team
Staff seats1Up to 5Up to 15
SupportEmailEmailPriority
The everyday toolkit — in every plan
The till, order board & online ordering
Menu management & live order tracking
Invoices & online card payments (Stripe)
Account invoices chased automatically (email + SMS)
Offline-first till (iOS, Android, web)
Roles, custom roles & field-level permissions
Takings reports, top sellers & push alerts
Delivery runs, route-planned per driver
GDPR export, erasure & consent tools
Branded ordering page & login-free tracking
Add-ons — bundled on bigger plans, or add to any plan
White-label ordering page+£9/moIncludedIncluded
Your own landing page+£5/moIncludedIncluded
HMRC Making Tax Digital+£12/mo+£12/moIncluded
Equipment register+£7/mo+£7/moIncluded

More than 15 seats? Talk to us.

The add-ons

Specialist extras for the businesses that need them — bundled into the bigger plans above, or added to any plan on its own.

White-label ordering page

Remove "Powered by MechanoMan" and serve the ordering and tracking pages on your own domain, logo and colours — your brand end to end.

HMRC Making Tax Digital

File VAT returns and Self Assessment (ITSA) quarterly updates to HMRC straight from your books — no re-keying, digitally linked.

Equipment register

Espresso machine, grinders, fridges — service history and maintenance-due alerts, with staff checking kit in and out on the app.

Your own landing page

A branded public web page for your cafe on your own domain — opening hours, the menu, and a straight path to online ordering.

Already a subscriber? Manage your billing →
Prices are illustrative for this showcase. You start a workspace from the MechanoMan app, which collects your card and begins the trial securely via Stripe.

Good questions

Frequently asked

How does the free trial work?

When you create a workspace you enter your card details securely through Stripe and your 14-day free trial begins. You won't be charged until the trial ends, and you can cancel any time before then from the billing portal — no charge, no questions.

Do my baristas need their own accounts?

Yes — each team member gets their own login with a role (owner, manager or staff, or a custom role you create). Staff get the till and the order board without the books, keeping customer and financial data private.

What happens if the internet goes down mid-shift?

The queue keeps moving. The till is offline-first: cash sales ring up on the device and sync automatically when you're back online, even if you closed the app in between. Card-by-QR needs a connection — take cash and record it after.

How do customers pay me?

At the counter: cash, or a QR the customer scans to pay by card through Stripe — no card machine. Online orders are paid before the kitchen starts. Connect your own Stripe account and the money lands straight in your bank; every payment reconciles against a real invoice behind the scenes.

Do my customers get anything online?

Yes — customers order and pay on your branded ordering page, and every order gets a login-free tracking page (a QR on the receipt for walk-ins, a link in the on-its-way text for deliveries). Account customers also get a portal for their invoices and statements, signed in with a magic link — no passwords. Point it all at your own domain (e.g. orders.yourcafe.co.uk).

Is my data safe and GDPR-compliant?

MechanoMan is built GDPR-first for the UK and EU. Each business's data lives in its own isolated database. We record consent, let you export everything held on a customer, and support right-to-erasure — anonymising personal data while keeping the financial records you're legally required to retain.

Can I file my VAT and tax through it?

Yes, with the HMRC Making Tax Digital add-on. Connect your Government Gateway account and file VAT returns and Self Assessment (ITSA) quarterly updates straight to HMRC from the figures already in MechanoMan — digitally linked, with no spreadsheets to re-key. It's an optional add-on, and it's bundled into the Multi-site plan.

Can I keep track of my kit and equipment?

Yes, with the equipment register add-on. Espresso machine, grinders, fridges — service history and maintenance-due alerts so the kit that makes the money keeps running. It's an optional add-on you can add to any plan.

Which devices does it run on?

One codebase, everywhere: iPhone, Android and any web browser. Sign in once and pick up where you left off on any device.

Ready to send the card machine back?

Start your 14-day free trial today. Set up your menu in minutes and ring up your first order before the lunch rush.

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